This web page should answer most common questions related to account sponsorship and renewals.

What is an account sponsor?

An account sponsor is an active permanent staff or faculty member who is responsible for your account. In most cases, this is the person who signed your original account form when you first got your BSOE account.

Why do we need account sponsors?

Account sponsors help us keep our accounts database accurate by telling us when people have left the university, changed roles or have been moved to another sponsor. This allows us to respond to account changes in a timely manner.

What does an account sponsor have to do?

An account sponsor will have to renew your account periodically. Student and guest accounts will have to be renewed once per year. Staff, lecturers and researcher accounts must be renewed every 5 years. Ladder-rank faculty accounts are renewed every 10 years.

Who is permitted to have a BSOE account? Is there a minimum requirement that must be met?

Any permanent staff or faculty member can sponsor an account indefinitely for almost any reason. Any connection to the BSOE is enough to keep an account open, including researchers, colleagues or former students. The only test is "does this person still have some tangential relationship with the BSOE". If the answer to that question is "yes", then the account can be renewed.

Is this new? I've never gotten anything like this before.

This is a new system implemented during the Summer of 2010 in an effort to clean up our accounts database and improve security and performance in certain areas of the BSOE network.

What happens if my account is not renewed before it expires?

Accounts that expire will no longer be able to log in to any BSOE services.

What services does this account get me access to?

This account controls your access to your BSOE e-mail account, all BSOE servers and web services, the SOE-WPA wireless network and more.

I've graduated. How can I keep my account open?

You can apply to have your account converted to an Alumni account, which will let you keep your e-mail address and a small home page hosted at the BSOE.

I'm an account sponsor and I've already filled out this form before. Why do I have to do it again?

Usually this happens when you either hire a new person, or an existing account is transferred into your sponsorship by the former sponsor. This usually happens when a grad student changes advisers or a staff member moves to a new position.

I sponsor one or more accounts, but I can't find the web page that I use to renew them.

The web page is: https://accounts.soe.ucsc.edu/accounts/sponsored-accounts

What are the account type definitions?

• Faculty: All tenure-track BSOE faculty (faculty from other divisions or institutions are explicitely excluded from this group; if they're not on the BSOE payroll, they're not BSOE faculty)
• Adjunct Faculty: All non-tenure-track faculty with an official relationship to BSOE (faculty from other divisions or institutions are explicitely excluded from this group; if they're not on the BSOE payroll, they're not BSOE faculty)
• Lecturer: All lecturers on the BSOE payroll
• Staff: All core-funded staff on the BSOE payroll
• Researcher: All researchers on the BSOE payroll. This typically includes grant-money-funded Specialists, Postdoctoral Scholars, Research Associates, and Project
  Scientists.
• Graduate: All active BSOE Graduate students
• Undergraduate: Undergraduate students can have accounts sponsored by BSOE faculty or staff, for work or research or instruction
• Alumni: On graduating, BSOE students can have an alumni account, which will forward on their BSOE e-mail after graduation and allow them to maintain a small personal home page
• Emeritus: Any faculty member who has retired from service at the BSOE.
• Guest: These are accounts sponsored by a Faculty or Staff at the BSOE who are not on the BSOE payroll - this is the "catch all" designation for accounts which do not fit into one of the categories above.